SMP Mobile

How to Ensure Data Room Software Safety

Although some data does not require a more specialized storage and sharing method than email, Google Drive, or Dropbox sensitive documents of your business should be protected by software that can match the potential risks of a leak. Data room software provides the security and control you require to ensure your files remain private and allow users to access them on any device.

To protect your documents, consider the use of a virtual data room, which has audit logs that let you track the activity of all document activity. You can determine who viewed your documents and how long they stayed on the website and whether those views were purposely made. Certain VDRs also offer features like dynamic watermarks that can protect against printing jobs that are not authorized and downloads.

Moreover, consider the way your team can access the files in your virtual data room. You should ensure that the data room can be accessed via any device connected to an internet connection and is compatible with the file formats your team utilizes. Find a data room that is able to index files, which makes it easier to locate specific documents within your virtual data room.

SecureDocs is a trusted virtual data room that offers an intuitive user interface, with relevant dashboard reporting, instant activity alerts, and a simple Q&A feature. The platform also offers a variety of industry-leading security measures, such as SOC 2 Type 2 FedRAMP, two-factor authentication as well as permission-based user roles. customized NDAs.


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